2021-22 Student-Athlete Tracking Program
| Lecia Schluterman
Office: 901-416-9944 Cell: 479-438-0854 Email: schlutermanl@scsk12.org |
Amy Thornton
Email: thorntonaf@scsk12.org |
Important Dates
| August 13 | PowerSchool Training Video Release | 9:00 am | Online |
| August 27 | PowerSchool Fall Sports’ Entries Due | 12:00 n | Online |
| August 31 | PowerSchool Work Session for Incomplete Entries | 4:00 pm | Microsoft Teams |
| November 24 | PowerSchool Winter Sports’ Entries Due | 12:00 n | Online |
| November 30 | PowerSchool Work Session for Incomplete Entries | 4:00 pm | Microsoft Teams |
| March 17 | PowerSchool Spring Sports’ Entries Due | 12:00 n | Online |
| March 22 | PowerSchool Work Session for Incomplete Entries | 4:00 pm | Microsoft Teams |
* Dates subject to change
Start Dates
| Fall Sports | August 17, 2021 |
| Winter Sports | November 1, 2021-Bowling, MS Basketball
November 22, 2021-All Other Winter Sports |
| Spring Sports | March 14, 2022 |
End Date
| All Sports | July 30, 2022 |
Goals of the SCIAA Student-Athlete Tracking Program
To identify (sport/grade/gender/school)
- Number of student-athletes
- GPA
- ACT Scores/TCAP Scores
- Attendance Rate
Outline of the SCIAA Student-Athlete Tracking Program
- All SCIAA member schools’ Athletic Directors are responsible for entering in all sports’ rosters into the PowerSchool SMS system. (Those schools who use PowerSchool and report to Shelby County Schools.)
- SCIAA will request AD roles added to all new AD’s from the database created from the SCIAA Athletic Conference
- At the beginning of each year we will host two training sessions for new Athletic Directors or those who feel they need a refresher course.
- Seasonal sports’ entry deadlines will be set approximately a week or so after the TSSAA first play date.
- Mandatory work sessions will be set approximately one week following the entry deadline for AD’s to complete their sports’ entries.
- SCIAA will analyze and report on Midyear and End of year data.
- Schools may request their individual reports with end of year data.
Training and Work Sessions
- Will be held at 4:00 pm at Central High School
- Instructors will be Amy Thornton & Lecia Schluterman
- Athletic Directors should bring all current season sports rosters to be entered into the system
- Failure to attend work sessions will result in a $50 fine to the school.
Communications and Notifications
- Database of Athletic Directors will be gathered through the attendance of the SCIAA Athletic Conference
- Due dates and work session dates are on the SCIAA Calendar and discussed at the SCIAA Athletic Conference
- Reminders will be in the SCIAA Newsletter and sent to AD’s through email blasts
- Notifications of non-compliance will be sent to the Athletic Director, Principal and ILD’s
Data
- 3 data pulls
- Specific data
- Compare athletes versus all students
Requesting Data
- 1st Quarter Data
- Date?
- Mid-Year Data
- Date?
- End of Year Data
- Date?
What Data?
- GPA
- ACT
- Attendance
- TCAP
- Graduation
- Promotion to next grade (MS?)
- Suspension
Penalty Plan
Past deadline
- Lecia email AD, cc India Weaver
- Must attend Work Session (4:00-5:30 on designated day)
- Have until noon the following day to complete
After work session and still incomplete
- India email Principal and include ILD, cc Dr. Richmond
- $50.00 Fine
- New deadline is 3 business days later
- Additional support must schedule with Lecia or Amy
Still incomplete
- India send incomplete list to Dr. Richmond and Dr. Whitelaw
Repeat Offenders
- All repeat offenders will be reported each time to Principal, ILD and Dr. Richmond
